We have updated our Payroll Report interface to prepare for a new feature called “Travel Time”. Below is some further information about Swept’s Payroll Reports.

Details:

With the Swept Payroll Report you are able to approve Cleaner hours and export them to PDF or CSV (Spreadsheet) format.

Who Can Pull the Payroll Report?:

Managers and Supervisors (Beta).

Where Is This Accessed?:

The Swept Website App. This is available at https://app.sweptworks.com/.

Instructions:

To view Payroll Reports log in to the web app.
Go to "Reports" in the left-hand menu and choose “Payroll”.
At the top of the Payroll page are filters you can use to narrow down your search. Once you choose your filters click on the “ APPLY FILTERS” button to pull up your information.

Click on the “Sort by” dropdown to sort by date, cleaner, location or approval.

Choose how your payroll is sorted on the page by clicking “CLEANER”, “LOCATION” or “DATE”.

You are able to approve or un-approve all of your shifts by checking the box beside “APPROVAL” then click on “APPROVAL” to choose “Approve selected” or “Un-approve selected”.

Each Shift has specific information that appears.

  1. Shift Details that include the Cleaner, location and date.
  2. Scheduled Time will show the shift as scheduled by a Manager or Supervisor (BETA).
  3. Recorded Time is the sign in/out time for the shift by the Cleaner.
  4. Information will show here on how your Cleaner signed in. Learn more about these here.
  5. Additional Time is the additional time you added when you scheduled the shift. Learn more about this here.
  6. Shift Total is the combination of Scheduled or Recorded Time and Additional Time. Shift Total will round down to the closest minute.

How to Download the Payroll Report

Approve Shifts

In order for your shifts to appear in the payroll report they must first be approved. You can approve a shift in two ways.

  • One at a Time

At the top of the Payroll page choose what information you would like to appear by selecting the options in the filters above. Click “APPLY FILTERS” to run your search.

Scroll down and to the left of each shift is a check box.

Check this box then scroll to the top and click on “APPROVAL” to choose “Approve selected” or “Un-approve selected”.

  • All Shift on a Page

At the top of the Payroll page choose what information you would like to appear by selecting the options in the filters above. Click “APPLY FILTERS” to run your search.

Check  the box beside “APPROVAL” then click on “APPROVAL” to choose “Approve selected” or “Un-approve selected”.

Download

At the top of the Payroll page choose what information you would like to appear by selecting the options in the filters above. Click “FILTER” to run your search.

You can sort how the "PDF - Location" and "PDF - Cleaner" exports sort by going to "Sort by:" and click on "Cleaner", "Location", "Date", or “Approval”.

At the top of the Payroll page click the blue “DOWNLOAD” button.

You will see the following pop-up

Choose how you would like the information to be downloaded.

  • CSV - Shift - This will download a CSV file which will open in a spreadsheet program like Excel or Google Sheets. These file types are what is used to import in to a payroll system.
  • PDF - Location - This will download a PDF file with information grouped by location.
  • PDF - Cleaner - This will download a PDF file with information grouped by cleaner.
  • One group per page - Not available for CSV - Shift. This groups all locations or cleaners on individual pages.

Click the blue “OK” button to download the information.

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