Want to track the time it takes your cleaners to get from one cleaning to another? This feature will allow you to track just this!

You may want to pay your cleaners for the time it takes for them to get from location A to location B. Our Travel Time feature will allow you to track just that and will display on your payroll report for easy payroll confirmation!

How Can I Get This Activated?

Reach out to your Customer Success Manager to see if you are eligible.

Who Can Access Travel Time Settings?:

Managers and Supervisors (Beta).

Where Is This Accessed?:

The Swept Website App. This is available at https://app.sweptworks.com/.

Instructions:

You will want to ensure your locations have Google verified addresses. If unsure click here to view our support article on how to Google verify addresses.

Setup

You can set up travel time by logging in to the Swept Website App.
Choose the gear in the top right hand corner and select “Settings”.
Scroll down to Travel Time.

Set the following settings:

Allow up to ___ minutes - Once travel time meets this amount it will not appear in the payroll report.

Calculate by:

  • Google - This calculation is based on the shortest amount of time calculated by Google it takes to get from Location A to B. Google will take historical traffic data records in to account when estimating time.
  • Recorded - This calculation is based on the sign out time of Location A to the sign in time of Location B.

Choose what Cleaners you would like to approve for Travel Time by selecting them from the left and using the arrow to move them to the right.

Click “SAVE” to save your settings

How do I view Travel Time?

You can view travel time by logging in to the Swept Website App.
Go to “Reports” in the left hand menu and choose “Payroll”.
Use the filters at the top to search for the payroll you would like to appear and click “APPLY FILTERS”.
If you scroll down you will now see “Travel Time” appear in each shift. Travel Time will round down to the closest minute.
***Travel Time will not appear if the cleaning (sign in/out) was manually added through the Cleanings Report.

Updating Travel Time

You can update “Travel Time” by clicking in “hr” or “min” and update the amount of time. This can only be done prior to travel time and shift approval.

View Travel Time Details

You can view additional travel information by clicking on “MAP”.

In the “Travel Time Details” you can see:

  • a map with the quickest way between locations. 
  • Addresses of each location  
  • Travel Time of both “Recorded” and “Google estimate”.

Click “OK” to close.

Approve Travel Time

You approve the travel time along with approving the shift. You can approve the shift in two ways: 

One at a Time
At the top of the Payroll page choose what information you would like to appear by selecting the options in the filters above. Click “APPLY FILTERS” to run your search.
Scroll down and to the left of each shift is a check box.
Check this box then scroll to the top and click on “APPROVAL” to choose “Approve selected” or “Un-approve selected”.

All Shift on a Page
At the top of the Payroll page choose what information you would like to appear by selecting the options in the filters above. Click “APPLY FILTERS” to run your search.
Scroll down and to the left of each shift is a check box.
Check  the box beside “APPROVAL” then click on “APPROVAL” to choose “Approve selected” or “Un-approve selected”.

Downloading Payroll Report Including Travel Time

Once your payroll is approved (see above) you can download this information into a payroll report by clicking “Download”.

Choose how you would like the information to be downloaded.

  • CSV - Shift - This will download a CSV file which will open in a spreadsheet program like Excel or Google Sheets. These file types are what is used to import in to a payroll system.
  • PDF - Location - This will download a PDF file with information grouped by location.
  • PDF - Cleaner - This will download a PDF file with information grouped by cleaner.
  • One group per page - Not available for CSV - Shift. This groups all locations or cleaners on individual pages.

Click the blue “OK” button to download the information.

If there is travel time information it will appear under the “Travel” column in the PDF-Cleaner file and under “Travel Time (Hrs)” in the CSV file.

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